{"id":5920,"date":"2026-07-29T18:56:38","date_gmt":"2026-07-29T09:56:38","guid":{"rendered":"https:\/\/ssw.mirocstaff.co.jp\/?post_type=columns&#038;p=5920"},"modified":"2026-07-29T18:56:38","modified_gmt":"2026-07-29T09:56:38","slug":"employer-requirements-guide-2","status":"publish","type":"columns","link":"https:\/\/ssw.mirocstaff.co.jp\/en\/columns\/employer-requirements-guide-2\/","title":{"rendered":"[First time hiring specific skills] Requirements for accepting companies and necessary preparation procedures"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\">With the introduction of the Specified Skilled Worker System, foreigners are now widely permitted to work in the field, which was previously limited to some highly specialized jobs. However, not all foreigners can be hired freely, and the accepting company (specified skill organization) is also subject to strict screening standards and legal obligations. We will explain in detail the requirements that need to be met and specific procedural steps for those who are hiring for the first time and are worried about whether their company has met the requirements or are worried about not knowing where to start.<\/p>\n\n\n<h2 class=\"wp-block-heading\">1. Detailed background and latest trends in Japan<\/h2>\n\n\n<p class=\"wp-block-paragraph\">First of all, there are &#8220;accepting organization standards (requirements)&#8221; that the accepting company must meet. These are broadly classified into three categories: standards for the institution itself, standards for employment contracts, and standards for support systems. The main premise for the institution itself is that there has been no violation of immigration control laws or labor-related laws (Labor Standards Law, Minimum Wage Law, etc.) within the past five years. In addition, it is strictly checked that you are paying your taxes and social insurance premiums without arrears. If there have been labor troubles or legal violations such as promoting illegal employment in the past, acceptance of specific skills will not be permitted at that point.<\/p>\n\n\n<h3 class=\"wp-block-heading\">Important data and problem analysis that tell the truth<\/h3>\n\n\n<ul class=\"wp-block-list\"><li><strong>First characteristic (rapid expansion of market needs and background):<\/strong> The labor shortage in Japan is a structural problem, and the demand for ready-to-work human resources is rapidly increasing, especially in the manufacturing and service industries. Data has proven that the specific skills system guarantees a certain level of work experience and Japanese language proficiency, so there are very few mismatches in the initial stages of introduction.<\/li><li><strong>Second feature (required language skills and educational system):<\/strong> In order to obtain a Specified Skilled Worker No. 1 visa, it is mandatory to pass a Japanese language proficiency test (N4 or JFT-Basic) at a daily conversation level or above, but additional Japanese language education on industry terminology and work safety is effective for smoothly communicating instructions on site.<\/li><li><strong>Third feature (same or higher salary treatment and motivation):<\/strong> Japanese laws and regulations strictly prohibit creating discriminatory disparities in working conditions such as basic pay and bonuses compared to Japanese employees working in the same business within the same company. Having a fair evaluation system in place is the key to preventing employee turnover and boosting morale across the team.<\/li><\/ul>\n\n\n<h2 class=\"wp-block-heading\">2. Important institutional rules and legal compliance<\/h2>\n\n\n<p class=\"wp-block-paragraph\">The second is &#8220;standards regarding employment contracts.&#8221; The most important thing is to guarantee &#8220;treatment equal to or better than that of Japanese people.&#8221; A contract will not be approved unless the wage level of the specified skilled worker is equal to or higher than that of a Japanese employee in charge of the same job. Additionally, full-time, long-term employment contracts are required to prevent job cuts due to temporary workforce availability. Furthermore, contracts that respect human rights are required, such as the opportunity to take paid leave, undergo medical checkups, and secure the cost of returning to Japan upon retirement (if the employee is unable to pay for it themselves). These contract documents must be translated into a language that the parties can fully understand, such as English or Vietnamese.<\/p>\n\n\n<h3 class=\"wp-block-heading\">Important check sheet to prevent problems from occurring<\/h3>\n\n\n<ol class=\"wp-block-list\"><li><strong>[Check 1] Multilingualization of employment contract documents:<\/strong> When hiring, it is necessary to obtain the foreigner&#8217;s agreement by providing and explaining in advance a &#8220;terms of employment&#8221; that specifies the wage breakdown, holidays, overtime work rules, etc. in his or her native language, which the foreigner can fully understand.<\/li><li><strong>[Check 2] Ensure payment of social insurance and taxes:<\/strong> It is mandatory to enroll in social insurance and to deduct and pay resident tax and pension from your salary. If you are in arrears, your visa renewal application (usually every 1 or 3 years) will be rejected and you will not be able to continue working in Japan.<\/li><li><strong>[Check 3] Ensuring appropriate space in the living environment:<\/strong> The legal minimum area for the room in which a foreigner resides is 7.5 square meters or more (bedroom area) per person, and is subject to strict immigration screening.<\/li><\/ol>\n\n\n<h2 class=\"wp-block-heading\">3. Specific practical points and solutions<\/h2>\n\n\n<p class=\"wp-block-paragraph\">Thirdly, there are &#8220;standards regarding support systems.&#8221; Accepting companies must create and implement a &#8220;No. 1 Specified Skilled Worker Support Plan&#8221; to support foreigners&#8217; smooth work and life in Japan. Specifically, they have a wide range of support obligations, such as meeting them at the airport upon entry, securing appropriate housing (7.5 square meters or more of living space per person), accompanying them to open a mobile phone and bank account, accompanying them to Hello Work or government offices, and establishing a troubleshooting desk in case of an emergency. If your company does not have the know-how or multilingual staff to carry out these tasks, a common practical solution is to entrust the implementation of the support plan to a nationally accredited &#8220;registered support organization.&#8221;<\/p>\n\n\n<p class=\"wp-block-paragraph\">For detailed information and support plans for safely and effectively utilizing the Specified Skills System, please visit this page on our website.<a href=\"\/en\/employer\/service\/\">&#8220;Service content&#8221;<\/a>Please take a look at it and use it to create an appropriate plan.<\/p>\n\n\n<div class=\"callout-box\"><strong>\ud83d\udca1 Pro Tip:<\/strong> What we place most importance on is &#8220;mental care in multiple languages&#8221; so that foreigners do not feel isolated in their lives or workplaces in Japan. Providing Japanese language learning opportunities and regular one-on-one interviews are the most effective solutions to prevent job turnover and maximize on-site performance.<\/div>\n\n\n<h2 class=\"wp-block-heading\">4. Summary and future prospects<\/h2>\n\n\n<p class=\"wp-block-paragraph\">When hiring specific skills for the first time, you may be confused by the amount of required documents and the complexity of the application procedure at the government office. However, by sorting out the standards that must be met one by one and creating an employment environment that complies with laws and regulations, you will be able to create a &#8220;clean workplace environment that is easy to work in&#8221; not only for foreign employees but also for your company&#8217;s existing employees. Let&#8217;s properly understand the purpose of the system and proceed with systematic preparations while borrowing the wisdom of external specialized organizations.<\/p>\n","protected":false},"excerpt":{"rendered":"With the introduction of the Specified Skilled Worker System, foreigners are now widely permitted to work in the field, which was previously limited to some highly specialized jobs. However, not all foreigners can be hired freely, and the accepting company (specified skill organization) is also subject to strict screening standards and legal obligations. We will [&hellip;]","protected":false},"featured_media":5853,"template":"","column_category":[12],"class_list":["post-5920","columns","type-columns","status-publish","has-post-thumbnail","hentry","column_category-for-employer","en-US"],"acf":[],"_links":{"self":[{"href":"https:\/\/ssw.mirocstaff.co.jp\/wp-json\/wp\/v2\/columns\/5920","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/ssw.mirocstaff.co.jp\/wp-json\/wp\/v2\/columns"}],"about":[{"href":"https:\/\/ssw.mirocstaff.co.jp\/wp-json\/wp\/v2\/types\/columns"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/ssw.mirocstaff.co.jp\/wp-json\/wp\/v2\/media\/5853"}],"wp:attachment":[{"href":"https:\/\/ssw.mirocstaff.co.jp\/wp-json\/wp\/v2\/media?parent=5920"}],"wp:term":[{"taxonomy":"column_category","embeddable":true,"href":"https:\/\/ssw.mirocstaff.co.jp\/wp-json\/wp\/v2\/column_category?post=5920"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}